The Report Library interface Library Reports tab opens the Library Reports interface, which provides access to all content in the library that you have permission to view. The Library Reports interface, shown in the following image, displays the Library Reports navigation tree in the left pane and the details of the selected item in the right pane.

Note: Whether you are a ReportCaster Administrator or an end user, you can only view reports that you own, that are public, or that are protected by an Access List of which you are a member.

Reports are stored in the library under categories that you name when creating a schedule or the domain name under which the Standard Report or My Report was created in Managed Reporting. The top of the navigation tree in the left pane is titled All Reports, and when expanded, displays the categories and domains under which your reports reside as branches of the tree. This information also appears in the right pane. The categories and reports are listed alphabetically.

Each category folder contains report folders for that category, and each report folder contains the versions of the report generated by the report schedule. The report folder name is the same as the description given to the schedule that generated the report. If the report is burst, the report folder contains a folder for each burst value and the report versions reside in those folders.

In the Library Reports interface, select an item in the left pane to see the contents and information about that item in the right pane. When you select a category folder, a list of reports in the category appears in the right pane. When you select a report folder, all versions of that report that are currently in the library appear in the right pane. When you select a report version in the left pane, the actual report appears in the right pane.

The Library Reports interface toolbar contains Open, Delete, Refresh, Subscribe, Unsubscribe, and Help action icons. These icons are available when the action is appropriate for the item you select.

The Library Watch List provides a way to easily track reports and focus on information that is of interest to you. You can add any report in the library that is accessible to you to the Watch List, whether or not you own it. When you add (subscribe) a report to the Watch List, you are notified by e-mail whenever a new version of that report is distributed to the library. Only the latest version of the report is available in the Watch List interface. While all versions, including the latest, are available to you in the Library Reports interface, the Watch List gives you quick access to the most current report without having to search through the entire library content.

The Watch List interface toolbar contains Open, Delete, Refresh, Subscribe, Unsubscribe, and Help action icons. These icons are available when the action is appropriate for the item you select.

When using the Library Watch List, you can add reports to and delete reports from the Watch List, view summary information about a report, and view the current version of the report.

To add a report to the Watch List:

To see summary information about the reports in the Watch List, select All Reports in the left pane. The following information about the Watch List reports appears in the right pane:

• Description. The name of the report, which is the name of the schedule.
• Owner. The user ID that created the schedule.
• Access List. This field reflects the Library access selection in the schedule, as follows:
  • The name of the Library Access List that is applied to the schedule.
  • An asterisk (*), which indicates the report is public (anyone with access to the library has access to the report).
  • Blank, which indicates that only the owner of the schedule has access to the report.
• Last Version. The latest version of the report in the library, for example, 4 of 4.
• Last Execution. The date and time of the last schedule execution and distribution. The date format is YYYYMMDD, where YYYY is the 4-digit year, MM is the month, DD is the day of the month. The time format is HHMM, where HH is the hour and MM is the minute, followed by either AM or PM.

To view the contents of a report, select the report in the left pane and the report content appears in the right pane. The following image shows an example of a report in the Watch List.

To remove a report from the Watch List, do one of the following:

• In the Watch List interface, right-click the report in left pane and select Unsubscribe. Click Refresh to clear the report icon from the Watch List interface.
• In the Library Reports interface, right-click the report (which includes a binocular icon to indicate it is on the Watch List) and select Unsubscribe. The Watch List no longer contains this report.
• In either the Library Reports interface or the Watch List interface, click the Unsubscribe icon located in the Report Library toolbar.

To delete content from the library, you must be in the Library Reports interface. You cannot delete library content while in the Watch List interface. You can only delete content that you own.

Input your search string and click Search (or press Enter). The following image shows a search for instances of the word "SALES" throughout the Report Library.

A separate browser window opens displaying links to the most relevant reports containing the search string. The following image is an example of a browser window that shows the most relevant result from a search on the word "SALES". The search result also includes information such as the report format, the machine on which the report resides, the version, and the date the report was indexed and inserted into the library. Note that relevance is determined by Google's own proprietary ordering, and that you can also sort by date. Only links containing reports you are authorized to view appear. The Google search results do not include page or result counts since the Report Library uses the Google Search Appliance in its secured form. You can further narrow down your search by adding elements to your string, for example, searching "SALES BY" rather than "SALES".

Click the repeat the search with the omitted results included link to display more results on the page, as shown in the following image.

Click the link of the report you want to view, for example, Product Category. The report is displayed, as shown in the following image.

The PDF Drill-Through feature enables Report Library users to move from a summary report to a detail report, both of which are packaged together in a single PDF compound report. Drill-Through functionality is similar to Drill‑Down functionality except Drill‑Through reports are static. A PDF document is produced that contains the summary report plus a detail report, with the detail report containing all the detail data for all the line items in the summary report. Clicking a Drill‑Through hyperlink navigates internally within the PDF file. No additional reports are run. The PDF file can be distributed to the library using ReportCaster, and when opened with Adobe Acrobat Reader, retains its full Drill‑Through functionality.

For more information about the PDF Drill‑Through feature, see Creating Drill Through PDF Compound Reports in the Displaying Report Data chapter in the Creating Reports With WebFOCUS Language manual.